2015/2016 Budget Presentation

This is the power point budget presentation was presented to

the Public Safety Board by Chief Freeman

2-26-15

The PSD Board approved several items in this current budget year that will be reported about and that will affect the up-coming budget.  Chief Freeman explains the many things accomplished and his stewardship of tax-payer funds.

BUDGET HIGHLIGHTS:

Enhanced Service, Efficiency, and Savings

  • We converted 2 Captains to administrative chiefs.  This gives us a Fire Marshall, PIO, Training Officer, and Grants Writer, at a substantial savings to the district. (Most other fire departments pay separate salaries for some of these positions).  Our Deputy Chief, and Battalion Chiefs serve two positions while they are on duty thus saving thousands of tax payers dollars.  This is why our administration costs are about half of what other equal sized departments are.  These new positions are a 0% increase on the budget.

 

  • We went to our Consolidated Staffing Plan.  This plan allowed us to hire 4 full-time firefighters to replace some part-time positions that had been very hard to fill.  The firefighter/paramedics we hired were the top recruits in the state of Utah.  It also has allowed us to create part-time jobs for full-time employees at a savings to the district, and that still meets FLSA Rules.  This system only works because of the devoted employees that have bought into this exclusive system.  This plan was a creative way to get full-time employees at no additional costs to the district.  This is a great benefit to have seasoned employees 100% committed to Lone Peak.  This benefit will be a 0% increase on the upcoming budget.

 

  • We promoted 3 full-time Captains in the last budget year and we completed the pay process in this budget year.  We were able to absorb these costs in other areas, which was a 0% increase on the budget.

We replaced an old ambulance with a 4x4 Type I state-of–the–art new ambulance. The ambulance cost we negotiated down to $154,000 and the first payment of approximately $19,500 will come out of this new budget.  Through some creative means and some other equipment payoffs this will actually be a 0% increase on the upcoming budget.

We bid and bought a new interface Class A structure pumper for the Alpine Station.  We went with a commercial chassis over a custom chassis…( This saved about $100,000 right off the top) The current bid came in at $385,000, however we found a demo with a new warranty and with more features from a different manufacturer.  After a lot of negotiating, our price came out to $335,000 which saved the district $50,000.  We can take delivery April 1st of this year for the upcoming fire season, whereas the other bids did not offer delivery until early next fall.  The payment will be approximately $32,000 out of this new budget, however through some consolidation, selling, and other financial maneuvering we were able to keep the budget increase to 0%. 

This new Class A 4X4 pumper in the above paragraph is also rated as a Type III wildland engine.  What this means is; we do not have to replace a wildland engine this coming year or for that matter several years, which saves the district about $250,000 or a payment of $28,000 in this budget.   (One of our 1990 wildland engines was due for replacement this year).  Again a new type III wildland engine at 0% increase to the upcoming budget.

We finished our Mobile Emergency Command trailer/Rescue trailer this year with a grant and some hard work by our employees.  This trailer is now paid for and an equivalent trailer would be over $100,000.  This new trailer is very versatile and will be a vital link to communication with neighborhoods, local churches, and local schools in a disaster.  Our exclusive system is second-to-none for efficiency in emergency communications.  It also pairs as a very sophisticated heavy rescue unit for canyon response.  Through grants and employee donated work hours this will have a 0% impact on the coming budget.  

The above is equipment we were able to purchase in this year’s budget that has improved our level of service offered to our citizens.

We are purchasing the most advanced heart monitor/pacer/CO2 monitor/defibrillator in the industry.  This machine costs around $50,000, however our grants committee wrote a successful grant and we did some more negotiating and trade-ins.  We will be able to get this life-saving device for a 0% increase on the new budget.

We recently took delivery of new cordless vehicle extrication equipment for our district.  These new innovative tools save time and are very dependable when seconds count on an emergency.  Our old tools were outdated and very undependable. We don’t have to worry about cords, long reaches, and heavy gas powerd units with these new tools.  The cost was over $40,000… and again we were able to do some creative financing and shifting as to increase the upcoming budget by 0%.

We are slated to take delivery of all new wildland safety gear, replace structure turn-out gear, and replace breathing apparatus in this new budget year.  These items were an important safety issue to firefighters that we had to address.  All gear, clothing, and breathing apparatus will be NFPA and OSHA compliant.  This is a cost of over $150,000, however through our grants committee, some creative negotiations, and just mere luck, this will increase the up-coming budget 0%. 

Our grants committee acquired a grant for Bendix King Radios.  These radios are a vital link with the forest service and BLM in combating wildland fires.  Since we have several square miles of Interface within our boundaries these radios will make communications with forest service and Lone Peak Fire a reality.  This grant also provided a a base station in our Incident command post.  We have had this need for several years and will accomplish this in the upcoming budget year without an increase.

The Alpine Station and Cedar Hills Station had a need for built in closets for clothes, bedding, and gear for all firefighters staffing those stations.  These stations were not designed for full-time firefighters at the time they were built.  Through a dedicated effort of our employees and many hours of donated time and materials, we just finished outfitting both stations to accommodate 4 firefighters spending the night(or a total of 12 lockers at each station).  This will be a 0% impact on the new budget.

Other new programs and equipment that were started in this current budget year.

With the alarming rate of teen suicides and drug usage in our district we have come up with a plan to start a firefighter cadet/ mentor program.  This exclusive program has taken off with great success.  We have a 4 week academy in all the elementary schools for 5th graders.  We plan to run this program in all the schools each year.  We hope to make a positive difference in adolescence lives by teaching them life skills, making them part of the fire department, and allowing them to have big brothers and sisiters to look up to.  This program is costly, which includes: T-shirts, certificates, wristbands, supplies and overtime wages.  Again, through some creative negotiations, community support, and firefighter donations, running this program will increase the upcoming budget 0%.

With many injuries and sometimes death occurring up American Fork Canyon due to long response times and no cell service we have proposed getting an emergency phone installed in Tibble Fork Parking Lot.  We feel this will save many lives in the years to come.  Our BC/PIO has spent countless hours working on this life-saving proposal and installation.  We have it approved by the Forest Service and it will be installed this spring.  This system is going to be over $40,000...However with some good PR we have secured enough donations from private parties and a local company to do the whole project for free.  This is a 0% impact on the new budget.

We were also able to secure wildland training (Red-Card Certification) and Class A suits for all the full-time employees due to making some extra money on the side working as firefighter/paramedics for a local movie set.  This saved the district approximately $12,000.   Again, this is a 0% increase on the budget.

This year one of our new firefighters, which we recently hired full-time, has spent countless hours designing and creating one of the best fire department web-sites in the State.  If we would have hired this work out, it would have been thousands of dollars.  This web-site will be very beneficial to our citizens and will be updated every week..  Total cost….$0 Please see what you think…www.LonePeakFire.com  (It is about 75% complete but will have more info on our emergency preparedness issues, firefighter pictures,  and  and interactive instructional power points for our community).

The following budget categories had increases to cover rising costs: Uniforms, Postage and Printing, Build Maintenance, Utilities, Radio fees, Insurance, Equipment Lease (new 800 MHz radio payment).  This will raise the budget a total of $38,367.  

We are also proposing an average 3% merit increase for all employees.  Our personnel have bought into the notion of “doing more with less.”  If you see all the above categories and the money our employees have saved the district through all their endeavors this year… It is mind boggling.  We have an extremely talented and devoted group of employees working for Lone Peak Fire District.  They’re so many examples of additional devoted work performed for this district; the employees more than deserve this increase.  The total cost of this increase is about $45,000 however…Through savings in some areas and some other cuts this will cost the three cities about $18,138 or about 3/4 of a percent.

I’m very pleased to present the following New budget Numbers:

 

   Last Year’s Budget:      $2,973,395   

 

   Proposed Budget:        $3,029,900

 

   This is a Total Budget increase of    $56,505   or   1.9%

   

   This is a total cities increase of        $36,505   or   1.5%  

    (It is important to note this budget is a total costs for doing business as a fire district alone.  We cover many expenses city

    fire department’s normally fund in other city budgets, for example: Capital Assets, Building Rent, Human Resources,

    Insurance, Etc.)  

 

Budget Facts

 

  • Last year we made a goal not to exceed a 3% increase per year over the next 3 years to maintain our current level of service.  We are pleased to far surpass our goal and exceed our level of service with a 1.9% increase.

 

  • Years ago we fell behind on updating all our safety equipment; however we are now up-to-date and are on a steadier budget track.

 

  • One main variable that we will never be able to control, is people’s ability to pay ambulance bills and changes in insurance regulations.

 

  • Lone Peak Fire has one of the lowest budgets of any like departments in the state of Utah, with 3 full-time manned stations, paramedic transport service, complete wildland task force, and specialized canyon rescue certifications and equipment at $66.00 per person per year. (Please see” Benchmarking “Study).

 

  • With this current budget Lone Peak Fire provides programs and specialized equipment offered for our citizens for better customer service and patient survival.  These programs were designed and implemented by personnel in our department.  These exclusive programs include: 

    •  

      The Flex Overtime Program

    • The Administrative Consolidation Program

    • The Intern Work Program

    • The Complete Vehicle Consolidation Program.

    • The LPFD/Elementary School/Mentor/ Academy

    • The Emergency Commutation system with Schools and Local Church Leaders complete with its own Mobile Community Command Center and Exclusive Radio Frequency.

    • The Emergency Canyon Phone /Camera (fire watch)system licensed  to LPFD

 

  • State-of-the-art equipment 

    • The Auto-Pulse System

    • The Auto-Vent System

    • New Cordless Extrication Equipment

    • 3  X-Series Heart/Patient machines

    • Auto-Lift Stretchers

    • Specialized canyon, Ice, and snow  rescue equipment 

 

Appendix A

 

City Assessment Calculations

 

Overall Budget: $3,029,900 subtract other income sources $645,000(Ambulance Revenue, Grants, County, Misc.) = Cities portion or $2,384,900

 

“Buy In” 10% Overall city assessments: 

$79,497 per city ($2,384,900 X .10 = $238,490 / 3 = $79,497)

 

Population

 

Three city Population Total:  37,850 ($1,073,205 or 40% Total Cities portion amount multiplied by city percentag. Actual Population served with county areas in the district (approx. 38,500)

 

Household and ERU’s

Total Households/ERU’s:  9727 ($1,073,204 or 40% Total Cities portion amount multiplied by city percentage)

 

Cities Total 2015-16 Proposed Assessments